Online Demo -- Allocate Print Quotas      print manager video    print manager video

 

PrinterAdmin Print Job Manager can keep track of account print quotas (balance or number of pages allocated to users). When print quotas are exceeded, jobs are paused or automatically canceled.

Step 1. In Preferences --> Printers, set the base cost per page. For example, you set the base cost per page on the black and white page to be 0.10 and to the color page set it to be 50% more at 0.15.

print quotas

Or

Click button "Paper Size Charging / Fixed Cost" to set the cost of B/W and Color page by paper size.

Step 2. In Preferences --> Policies, select the following options.

For example, if a printer's base cost per page is 0.10 and print quota for each user is 200 pages, then set the initial balance of 20.00. When a new user prints 5 pages of black & white, the username is added to Preferences -> Users/Groups automatically and the user's remaining balance is 20.00 - 5 * 0.10 = 19.50. The balance can be reallocated daily, weekly, monthly or on the dates you defined.

 

 

Step 3. In Preferences --> Users/Groups, the username can be added to the list automatically when users print the first time. Whenever users print, their balances are deducted by the print job cost.

Step 4 (Optional).  For the best result of "Print Quotas" feature, also try Print Confirmation or Print Authentication.

 

Note:

The print quota can also be allocated by the user's group. In Preferences -> Users/Groups, click "Edit Group", create a group "GroupName | Balance", then assign users to that group. In Preferences -> Policies -> Balance, select "Reset balance based on the group".

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