Print Management Guide
Use Printer Advanced Options
Schedule alternate printing times
Set different print priority to different groups
Enable
Postscript and PCL on the same printer
Keep a copy of everything
you print
Set up a printer to
print to multiple devices
Add a color profile
to a printer
Start and stop the
print spooler
Change the rendering
intent for viewing or printing an image or page
Schedule alternate printing times
- Open Printers and Faxes.
- Right-click the printer you want to set, and
then click Properties.
- Click the Advanced tab, and
then click Available from.
- To set the time period that the printer will
be available, do one of the following:
- Click the up or down arrows.
- Or, type a start and end
time, such as 6:00 PM To 6:00 AM.
- Click the up or down arrows.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- By default, printers are set
to be always available.
- For more information on using different printing times for a printer, see Related Topics.
Set different print priority to different groups
- Open Printers and Faxes.
- Right-click the printer you want to set, click
Properties, and then click the
Advanced tab.
- In Priority, click the up or
down arrows, and then click OK.
Or, type a priority level, where 1 is the lowest level and 99 is the highest, and then click OK.
- Click Add Printer to add a
second logical printer for the same physical printer.
For instructions, see Related Topics.
- Click the Advanced tab.
- In Priority, set a priority
higher than that of the first logical printer.
- Instruct the regular group of users to use the
first logical printer name and the group with higher
priority to use the second logical printer name.
Set the appropriate permissions for the different
groups.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- You gain no benefits just from setting a priority to a printer. You need to set at least two different logical printers for the same physical printer to take advantage of this option.
Enable Postscript and PCL on the same printer
- Open Printers and Faxes.
- Double-click Add Printer, and
then click Next. For instructions
on how to add a printer, see Related Topics.
- When the Add Printer Wizard prompts you to select
the printer manufacturer and model, from the
Manufacturers list, click the correct
name; from the printers list, click
the appropriate model, with either Postscript (PS)
or PCL.
For example, for HP LaserJet 8100 Series, click HP LaserJet 8100 Series PS to set the printer with a Postscript driver.
Follow the instructions on the screen to finish setting up the printer with the Add Printer Wizard.
- Double-click Add Printer again
to add a second logical printer for the same physical
printer. For instructions on how to add a printer,
see Related Topics.
- When the Add Printer Wizard prompts you to select
the printer manufacturer and model, select the same
manufacturer name again. For model, from the
Printers list, click the model
for the other printer's language.
For the same HP LaserJet 8100 Series as in the previous example, click HP LaserJet 8100 Series PCL 5e to set this logical printer with a PCL driver.
- Follow the instructions on the screen to finish
setting up the printer.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- Users with Postscript documents
will send their documents to be printed to the Postscript
logical printer (the first printer in the previous
example); users with Printer Control Language (PCL)
documents will use the PCL logical printer (the
second printer in the previous example).
- Use the same procedure to allow printing to any printer that supports multiple languages.
Keep a copy of everything you print
- Open Printers and Faxes.
- Right-click the printer you want to set, click
Properties, and then click the
Advanced tab.
- Select the Keep printed documents
check box.
- If you have compatibility problems with your
printing, clear the Enable advanced printing
features check box.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- If you keep printed documents
in the spool, carefully monitor the spool folder
and the available disk space.
- To purge all printed documents from the spool, clear the Keep printed documents check box (default).
Set up a printer to print to multiple devices
- Open Printers and Faxes.
- Right-click the printer you are using, and then
click Properties.
- On the Ports tab, select the
Enable printer pooling check box.
- Click each port where the printers you want
to pool are connected.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- With printer pooling, the
printers must be the same type of printer using
the same printer driver.
- The previous procedure assumes
the printers you want to pool are already in the
Printers and Faxes folder.
Add a color profile to a printer
- Open Printers and Faxes.
- Right-click the printer that you want to associate
with a color profile, click Properties,
and then click the Color Management
tab.
- Click Add to open the
Add Profile Association dialog
box.
- Locate the new color profile you want to associate
with the printer.
- Click the new profile, and then click
Add.
Notes
- To open Printers and Faxes,
click Start, and then click
Printers and Faxes.
- Color profiles communicate
the color characteristics of a device to the color
management system. Associating the correct color
profile with all of your publishing tools helps
to ensure consistent color application throughout
the publishing process.
- The Color Management tab is
only visible for color printers that support color
management.
- For more information about
a profile in the Add Profile Association
dialog box, right-click the profile, and then click
Properties.
- Color profiles are usually
installed in the systemroot\System32\Spool\Drivers\Color
folder.
- Windows provides a color profile named sRGB Color Space Profile.icm, which you can use with any device that supports Image Color Management 2.0.
Start and stop the print spooler
- Open Computer Management.
- In the console tree, click Services.
Where?
- Computer Management/Services
and Applications/Services
- Computer Management/Services
and Applications/Services
- In the details pane, double-click Print
Spooler.
- Do one of the following depending on the task
you want to do:
Click Stop to stop the service.
Click Start to start the service.
Notes
- To open Computer Management,
click Start, click Control
Panel, double-click Administrative
Tools, and then double-click Computer
Management.
- When you stop the Print Spooler
service, it might stop other dependent services.
- The print spooler runs under
the Local Computer system account by default.
- You can also start and stop the Print Spooler service through a command-prompt command. For more information, see Related Topics.
Change the rendering intent for viewing or printing an image or page
- In the graphics program in which you are creating
your image or page, on the File
menu, click Color Management.
- Select the Enable Color Management
check box, and then click Basic color management.
- In Rendering Intent, click
the rendering intent you want to use.
Note
- Your graphics program must support Image Color Management 2.0 to implement color management options.