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Print Management Guide

Use Printer Advanced Options

 

Schedule alternate printing times

  1. Open Printers and Faxes.

  2. Right-click the printer you want to set, and then click Properties.

  3. Click the Advanced tab, and then click Available from.

  4. To set the time period that the printer will be available, do one of the following:

    • Click the up or down arrows.

    • Or, type a start and end time, such as 6:00 PM To 6:00 AM.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • By default, printers are set to be always available.

  • For more information on using different printing times for a printer, see Related Topics.

Set different print priority to different groups

  1. Open Printers and Faxes.

  2. Right-click the printer you want to set, click Properties, and then click the Advanced tab.

  3. In Priority, click the up or down arrows, and then click OK.

    Or, type a priority level, where 1 is the lowest level and 99 is the highest, and then click OK.

  4. Click Add Printer to add a second logical printer for the same physical printer. For instructions, see Related Topics.

  5. Click the Advanced tab.

  6. In Priority, set a priority higher than that of the first logical printer.

  7. Instruct the regular group of users to use the first logical printer name and the group with higher priority to use the second logical printer name. Set the appropriate permissions for the different groups.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • You gain no benefits just from setting a priority to a printer. You need to set at least two different logical printers for the same physical printer to take advantage of this option.

Enable Postscript and PCL on the same printer

  1. Open Printers and Faxes.

  2. Double-click Add Printer, and then click Next. For instructions on how to add a printer, see Related Topics.

  3. When the Add Printer Wizard prompts you to select the printer manufacturer and model, from the Manufacturers list, click the correct name; from the printers list, click the appropriate model, with either Postscript (PS) or PCL.

    For example, for HP LaserJet 8100 Series, click HP LaserJet 8100 Series PS to set the printer with a Postscript driver.

    Follow the instructions on the screen to finish setting up the printer with the Add Printer Wizard.

  4. Double-click Add Printer again to add a second logical printer for the same physical printer. For instructions on how to add a printer, see Related Topics.

  5. When the Add Printer Wizard prompts you to select the printer manufacturer and model, select the same manufacturer name again. For model, from the Printers list, click the model for the other printer's language.

    For the same HP LaserJet 8100 Series as in the previous example, click HP LaserJet 8100 Series PCL 5e to set this logical printer with a PCL driver.

  6. Follow the instructions on the screen to finish setting up the printer.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • Users with Postscript documents will send their documents to be printed to the Postscript logical printer (the first printer in the previous example); users with Printer Control Language (PCL) documents will use the PCL logical printer (the second printer in the previous example).

  • Use the same procedure to allow printing to any printer that supports multiple languages.

Keep a copy of everything you print

  1. Open Printers and Faxes.

  2. Right-click the printer you want to set, click Properties, and then click the Advanced tab.

  3. Select the Keep printed documents check box.

  4. If you have compatibility problems with your printing, clear the Enable advanced printing features check box.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • If you keep printed documents in the spool, carefully monitor the spool folder and the available disk space.

  • To purge all printed documents from the spool, clear the Keep printed documents check box (default).

Set up a printer to print to multiple devices

  1. Open Printers and Faxes.

  2. Right-click the printer you are using, and then click Properties.

  3. On the Ports tab, select the Enable printer pooling check box.

  4. Click each port where the printers you want to pool are connected.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • With printer pooling, the printers must be the same type of printer using the same printer driver.

  • The previous procedure assumes the printers you want to pool are already in the Printers and Faxes folder.

Add a color profile to a printer

  1. Open Printers and Faxes.

  2. Right-click the printer that you want to associate with a color profile, click Properties, and then click the Color Management tab.

  3. Click Add to open the Add Profile Association dialog box.

  4. Locate the new color profile you want to associate with the printer.

  5. Click the new profile, and then click Add.

Notes

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • Color profiles communicate the color characteristics of a device to the color management system. Associating the correct color profile with all of your publishing tools helps to ensure consistent color application throughout the publishing process.

  • The Color Management tab is only visible for color printers that support color management.

  • For more information about a profile in the Add Profile Association dialog box, right-click the profile, and then click Properties.

  • Color profiles are usually installed in the systemroot\System32\Spool\Drivers\Color folder.

  • Windows provides a color profile named sRGB Color Space Profile.icm, which you can use with any device that supports Image Color Management 2.0.

Start and stop the print spooler

  1. Open Computer Management.

  2. In the console tree, click Services.

    Where?

    • Computer Management/Services and Applications/Services

  3. In the details pane, double-click Print Spooler.

  4. Do one of the following depending on the task you want to do:

    Click Stop to stop the service.

    Click Start to start the service.

Notes

  • To open Computer Management, click Start, click Control Panel, double-click Administrative Tools, and then double-click Computer Management.

  • When you stop the Print Spooler service, it might stop other dependent services.

  • The print spooler runs under the Local Computer system account by default.

  • You can also start and stop the Print Spooler service through a command-prompt command. For more information, see Related Topics.

Change the rendering intent for viewing or printing an image or page

  1. In the graphics program in which you are creating your image or page, on the File menu, click Color Management.

  2. Select the Enable Color Management check box, and then click Basic color management.

  3. In Rendering Intent, click the rendering intent you want to use.

Note

  • Your graphics program must support Image Color Management 2.0 in order to implement color management options.