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Please click the area that interests you.
Define Cost / Page
The Cost / Page includes the base
cost, discount for duplex printing (printing on both
sides of the paper) and extra costs
for color printing.
Example:
Base cost: $0.10 Duplex Discount / page: 20%
Color cost / page: 50%
The total cost for 10 pages with duplex and color
printing: 10 * (0.10 - 0.10 * 20% + 0.10 * 50%) = $1.30
The total cost for 10 pages with color printing: 10 * (0.10 +
0.10 * 50%) = $1.50
Paper Size Charging
Define Paper Size Charging.
Example:
Base cost: $0.10 Duplex Discount / page: 20%
Color cost / page: 50%
The total cost for 10 pages with duplex and color
printing on A3 297 x 420 mm:
10 * (0.10 - 0.10 * 20% + 0.10 * 50% + 0.10
* 20%) = $1.50
The total cost for 10 pages with color printing on C
size sheets:
10 * (0.10 + 0.10 * 50% + 0.10 * 30%) =
$1.80
Undefined Paper Sizes
If "Undefined #" is shown on the Printer Admin - Print Job Manager
main screen --> Printed Jobs, then you can click the menu item "print jobs
--> Preferences-->paper size charging-->undefined paper sizes" to defined the
"undefined #"
Available Printers
The available printers include
all printers on the Printer Admin - Print Job Manager computer. They can be network printers (\\print
server\shared printer name) and local printers with LPT, TCP/IP or LPR ports. Multiple printers can be selected by holding down
the 'Ctrl' key to select printers to be added
to the list of monitored printers.
Refresh Printer List
Refresh the list of available printers. After you add
/ remove a printer to / from the Printer Admin - Print Job Manager
computer, you can click the refresh button to refresh the list.
Monitored Printers
Multiple printers can be
selected by holding down the "Ctrl" key to removed them from the list of
monitored printers.
Update Cost
1, Define the new value of the base
cost per page, duplex, color or limit per print job.
2, Select one or multiple
printers from the list of monitored printers.
3, Click update button.
- Preferences --> Print Jobs
Auto Delete the first waiting
Job on each printer
If the first print job in the printer queue is held too
long, it may be a print job that is stuck and might cause other print jobs to be
held in the queue.
Update Database for
Reports
Finalize the records in the database so you can use the
free tool Printer Admin - Print Job Report to generate and view 100 different reports. Updating
the Database
for Reports can be done according to the scheduling.
Backup and Optimize Database
We recommend backing up and optimizing the database when
its size exceeds 100MB (about 300,000 - 400,000 print job records) to improve the
performance of Printer Admin - Print Job Manager 5.0.
The database is copied to the "backup" folder (e.g. C:\Program Files\PrinterAdmin Software\Printer Admin Print Job Manager\backup) and is named as the current date. (e.g. 020105.mdb), then the
database is reset to be empty for the best performance of Printer Admin - Print Job Manager. This
operation can be run automatically by setting the database
size or schedule. If you want to merge multiple databases into one, you
can click the menu item Print Jobs --> Merge Database.
Running on Citrix / Windows terminal server
If Printer Admin - Print Job Manager is installed on a Citrix / Windows
terminal server, this option must be checked.
- Preferences --> Users / Groups
Users Status
You can prevent the print job from printing that is
submitted by a disabled user account in "Policies." You can also set the user
account age in "Policies."
Set PIN
To authenticate the print job before it actually prints,
a pin needs to be set for the users and the free add-on Printer Admin - Print Job Agent must
be installed on the user's workstation.
Import
The users / groups can be imported from the Windows Active
Directory. The users / pin can be imported from a CSV file (samples). The new users can be added to the database
automatically when they send a print job.
Add user
You don't have to add the users manually. The users can
be added to the database automatically when they send a print job.
Edit Group
The default group is called
"Print Users." You can add a new group (department) and assign users to it, then
you are able to monitor the printing based on the group (department).
Quota / Balance
Set the initial quota / balance for the new users when they
print. This also enables balance tracking for all users. For example, if
you set the initial balance to $20.00, and a new user submits a print job with
a cost of $5.00, then the new user will be added to the list of "Users/Groups"
automatically and the new user's balance will be $15.00.
If you disable balance tracking, all users will have
an "unlimited" balance.
The balance can be reset manually or by a schedule in
three ways:
1: Reset balance to: All users' balances are reset to the
value you define.
2, Increase balance by: All users' balance is increased
by the value you defined.
3, Reset + balance to And add - balance to: For
example, if A user has a positive balance of $2.00 and B user has a negative balance
of -$3.00, and you set the value to $20.00, then after
this operation, A user has a new balance of $20.00 and B user has a new balance of
$17.00.
4, Reset balance based on groups:
click "Edit Group" in "Preferences --> users/Groups" and define the balance to
be reset.
User Restrictions
The user accounts are listed in
"Users / Groups." The status of a user account can be updated manually by
clicking the "Edit User" button in "Users / Groups."
Document Restrictions
Define the specific strings or specific file types in
the document title of a print job that will not be printed. For example, if you
define the string "gif", then a print job with the string "picture.gif" in the title will be paused or deleted
automatically. If you define the string "document*.doc", then the print job with
the string "document1.doc" or "document2.doc' will be paused or deleted
automatically.
More
Policies
- Preferences --> Advanced (Premium Edition Only)
Enable Agent Communication
Please refer to the above
Installation Option 3.
A free add-on Print Job Agent needs to be installed
on the workstations as needed.
Hide Agent Icon
If this option is checked, then the Printer Admin - Print Job Agent icon
will not show on the system tray when it is started.
Allow Exit
If this option is checked, then users can exit Printer Admin - Print
Job Agent by right-clicking the icon on the system tray and selecting exit.
Popup Confirmation Window
The popup confirmation window can be used for print job
confirmation, print job authentication and client/project billing. You can
configure the following four fields: Shared #, Shared # PIN, User, and User PIN
depending on your requirements. After configuration, you can click "Test Popup
Window" to see the popup window that will also be shown on the
workstations with Printer Admin - Print Job Agent installed.
Example 1: Users are required to confirm the print job
before it actually prints.
In the menu item “Print
Jobs-->Preferences-->Advanced", only the option "Popup confirmation on the
workstation when a print job is submitted" needs to be checked.
Example 2: Users are required to enter the pin before the print job actually
prints.
In the menu item “Print
Jobs-->Preferences-->Advanced," the option "Enable Print Job Authentication or
Charge to a different account" and option "Require PIN" need to be checked.
Example 3: Users are required to select or enter shared # (client code or
project code) to be charged before the print job actually prints.
In the menu item “Print
Jobs-->Preferences-->Advanced", the option "Enable Print Job Authentication or
Charge to a different account" needs to be checked and "Shared Account # /
Project #" needs to be selected. You can also click the "Shared #" button to add
the new shared account # or project #.
Example 4: Users are required to enter shared #, shared # PIN, user and user
PIN.
In the menu item “Print
Jobs-->Preferences-->Advanced", the option "Enable Print Job Authentication or
Charge to a different account" , option "Require PIN" and option "Require
another user's PIN" need to be checked.
Excluded Printers
If the user sends a print job to the printer in the list
of excluded printers, then the popup windows will not show on the users'
workstation.
Popup Timeout
Define the time in minutes the popup will show on the
workstations. If the popup window times out, then the print job will be
cancelled automatically.
Shared # (Client Code or Project Code)
Check Agent Status
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