PrinterAdmin Print Job Manager 10  -- Knowledge Base

 

1.

PrinterAdmin Print Job Manager 10  --- Components

 

 

2.

PrinterAdmin Print Job Manager 10  --- Demo Summary

 

 

3.

PrinterAdmin Print Job Manager 10 Online Demo (Download)

 

 

 

 

 

  

 

 

4.

PrinterAdmin Print Job Manager 10  --- Preferences

 

 

 

 

 

  

 


 

 1.PrinterAdmin Print Job Manager 10  --- Components 
   

Print Job Manager 10 (Required) is a powerful centralized printer manager & print tracker & printer counter that help automate and simplify the administration of printing.

Print Job Agent (Optional Add-on) allows you to confirm or authenticate print jobs on the workstation (Windows, Mac OSX / Classic, or Linux client) before they actually print, bill the print jobs by entering a client code or project code, and track the print jobs on the workstation-connected-printers or the printers themselves in a non-print server printing environment (Users send the print jobs to the printer directly via the IP address of the printer or via the USB, LPT port etc., instead of the shared printer on the print server). This software must be installed on the workstations that require the above features.

Print Job Report (Optional Add-on) is a tool allowing you to generate and view 100 reports for your print cost analysis and client billing.

Remote Account Manager (Optional Add-on) allows you to add / edit users / shared # / client code / project code, update account balance / quota / group / pin remotely from any computer.

Print Release Station (Optional Add-on) holds the print jobs until user releases the jobs. It can also be installed on an admin's computer for admin to approve the print job.

 
   

 

 2.PrinterAdmin Print Job Manager 10  --- Demo Summary 
  

 

For Installation instructions, please refer to the User Guide in your download file.

In order to install PrinterAdmin Print Job Manager 10, you must have administrator rights on the installation computer. You also need to have administrator rights on all monitored printers in order to be able to control the print jobs.                 

System Requirements

Operating System          Windows 32-bit and 64-bit

CPU                                 300 Mh or higher

Memory                           256 MB or more

Hard Disk Free Space    100 MB

 
  

 

PrinterAdmin Print Job Manager 10 can track and control printing for the following types of printers:

  1. The printers / plotters on the Windows / Unix / Linux print-server computer and shared (e.g. \\print_server_name\printer_name),

  2. The printers / plotters connected to the network directly via the IP address (The users send the print jobs to the printer directly via the IP address of the printer, instead of to the shared printer on the print server)

  3. The printers / plotters connected to the workstations locally,

  4. The printers / plotters connected to the print-server device (e.g. HP JetDirect print server).

You have three options to install PrinterAdmin Print Job Manager 10 depending on your printing environment and your requirements. You can also combine the three options to track, control and bill the print jobs.

Option 1: Install PrinterAdmin Print Job Manager on a central non-print-server computer 

If you already have Windows / Unix / Linux print servers on your network, you can simply add the shared printers onto those print servers (e.g. \\print_server\printer_shared_name) to the computer where PrinterAdmin Print Job Manager is installed, and you will be able to track and control all the print jobs sent to these network printers from workstations. To add the network printers to the PrinterAdmin Print Job Manager computer, you can follow the "Add Printer Wizard" and select "Network Printer". You can also try the following to add network printer:

a. On the computer \\CentralComputer that has Print Job Manager installed, go to "search programs and files" on start icon, put the path to the print server (for example \\192.169.0.2\) and ENTER, then a list of printers on this server is listed

 

b. Click twice on the icon of a printer

 

c. Printer driver are being automatically installed

print server 1 

After the printers have been added, you can then click the refresh button and add these network printers from the list of available printers to the list of monitored printers in the menu item “Print Jobs-->Preferences-->Printers” of PrinterAdmin Print Job Manager 10.

 

Option 2: Install PrinterAdmin Print Job Manager on your current print server computer

If you install PrinterAdmin Print Job Manager on a print server computer, it can track not only the printers on the local print server, but also the printers on the other Windows / Unix / Linux print servers.

print server screen 5

 

Option 3: Install PrinterAdmin Print Job Manager on a central computer (or print server computer) and install PrinterAdmin Print Job Agent on the workstations as needed in the following five scenarios.

For detail instructions and examples, please refer to the User Guide in your download file.

The option “Enable agent communication” needs to be checked in the menu item “Print Jobs-->Preferences-->Advanced” of PrinterAdmin Print Job Manager 10. 

Scenario 1: You want to enter project code or client code before the print jobs actually print in order to bill back your clients. In this scenario, PrinterAdmin Print Job Agent needs to be installed on the workstations (Windows, Mac OSX / Classic, or Linux client computer) that require the entering of a code before the print jobs will print. 

Scenario 2: You want users to be able to confirm or cancel the print jobs before the print jobs can be printed. In this scenario, PrinterAdmin Print Job Agent needs to be installed on the workstations (Windows, Mac OSX / Classic, or Linux client computer) that require print job confirmation. 

Scenario 3: You require users to enter pin before the print jobs can be printed. In this scenario, PrinterAdmin Print Job Agent needs to be installed on the workstations (Windows, Mac OSX / Classic, or Linux client computer) that require print job authentication.

 

Scenario 4: You require users to enter user name / pin before the print jobs can be printed. In this scenario, PrinterAdmin Print Job Agent needs to be installed on the workstations (Windows, Mac OSX / Classic, or Linux client computer) that require print job authentication. This scenario is also applied to environments where all users use the same login account, and you want to be able to identify the print job owner. 

 

Scenario 5: The workstations print to not only the printers on the print server, but also print to the printers directly via the IP address of the printers. Or You don’t have print servers on your network, and all workstations print to the printers directly via the IP address of the printers. In this scenario, PrinterAdmin Print Job Agent needs to be installed on the workstations (Windows computer) that print to the printers directly via the IP address.   

Scenario 6: You want to track and log the print jobs sent to the printers that are connected to the workstations locally. In this scenario, PrinterAdmin Print Job Agent needs to be installed on only those workstations (Windows computer) with printers locally connected. 

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 4.PrinterAdmin Print Job Manager 10  - Preferences 
  

 

  • Preferences --> Printers

Define Cost / Page

The Cost / Page includes the base cost, discount for duplex printing (printing on both sides of the paper) and extra costs for color printing.

Example:

Base cost: 0.10   Duplex Discount / page: 20%  Color cost / page: 50%

The total cost for 10 pages with duplex and color printing: 10   * (0.10 - 0.10 * 20% + 0.10 * 50%) = 1.30

The total cost for 10 pages with color printing: 10  * (0.10 + 0.10 * 50%) = 1.50

Paper Size Charging

Define Paper Size Charging.

Example:

Base cost: 0.10   Duplex Discount / page: 20%  Color cost / page: 50%

The total cost for 10 pages with duplex and color printing on A3 297 x 420 mm:

 10  * (0.10 - 0.10 * 20% + 0.10 * 50% + 0.10 * 20%) = 1.50

The total cost for 10 pages with color printing on C size sheets:

 10  * (0.10 + 0.10 * 50% + 0.10 * 30%) = 1.80

Undefined Paper Sizes

If the paper size is shown on the Print Job Manager main screen --> Printed Jobs that is not listed in print jobs --> Preferences-->paper size charging ,  It may be listed in "print jobs --> Preferences-->paper size charging-->undefined paper sizes".

Available Printers

The available printers include all printers on the PrinterAdmin Print Job Manager computer. They can be network printers (\\print server\shared printer name) and local printers with LPT, TCP/IP or LPR ports. Multiple printers can be selected by holding down the 'Ctrl' key to select printers to be added to the list of monitored printers.

Refresh Printer List

Refresh the list of available printers. After you add / remove a printer to / from the PrinterAdmin Print Job Manager computer, you can click the refresh button to refresh the list.

Monitored Printers

Multiple printers can be selected by holding down the "Ctrl" key to removed them from the list of monitored printers.

Update Cost

1, Define the new value of the base cost per page, duplex, color or limit per print job.

2, Select one or multiple printers from the list of monitored printers.

3, Click update button.

  • Preferences --> Print Jobs

 

Auto Delete the first waiting Job on each printer

If the first print job in the printer queue is held too long, it may be a print job that is stuck and might cause other print jobs to be held in the queue.

Update Database for Reports

Finalize the records in the database so you can use the free tool PrinterAdmin Print Job Report to generate and view 100 different reports. Updating the Database for Reports can be done according to the scheduling.

Backup and Optimize Database

We recommend backing up and optimizing the database when its size exceeds 100MB (about 300,000 - 400,000 print job records) to improve the performance of PrinterAdmin Print Job Manager 10.

The database is copied to the "backup" folder (e.g. C:\Program Files\PrinterAdmin Software\PrinterAdmin Print Job Manager\backup) and is named as the current date. (e.g. 020105.mdb), then the database is reset to be empty for the best performance of PrinterAdmin Print Job Manager. This operation can be run automatically by setting the database size or schedule. If you want to merge multiple databases into one, you can click the menu item Print Jobs --> Merge Database.

Running on Citrix / Windows terminal server

If PrinterAdmin Print Job Manager is installed on a Citrix / Windows terminal server, this option must be checked.

  • Preferences --> Users / Groups

 

Users Status

You can prevent the print job from printing that is submitted by a disabled user account in "Policies." You can also set the user account age in "Policies."

Set PIN

To authenticate the print job before it actually prints, a pin needs to be set for the users and the free add-on PrinterAdmin Print Job Agent must be installed on the user's workstation.

Import

The users / groups can be imported from the Windows Active Directory. The users / pin can be imported from a CSV file (samples). The new users can be added to the database automatically when they send a print job.

Add user

You don't have to add the users manually. The users can be added to the database automatically when they send a print job.

Edit Group

The default group is called "Print Users." You can add a new group (department) and assign users to it, then you are able to monitor the printing based on the group (department).

  • Preferences --> Policies

 

Quota / Balance

Set the initial quota / balance for the new users when they print. This also enables balance tracking for all users. For example, if you set the initial balance to 20.00, and a new user submits a print job with a cost of 4.00, then the new user will be added to the list of "Users/Groups" automatically and the new user's balance will be 16.00.

If you disable balance tracking, all users will have an "unlimited" balance.

The balance can be reset manually or by a schedule in three ways:

1: Reset balance to: All users' balances are reset to the value you define.

2, Increase balance by: All users' balance is increased by the value you defined.

3, Reset + balance to And add -  balance to: For example, if A user has a positive balance of 2.00 and B user has a negative balance of -3.00, and you set the value to 20.00, then after this operation, A user has a new balance of 20.00 and B user has a new balance of 19.00.

4, Reset balance based on groups: click "Edit Group" in "Preferences --> users/Groups" and define the balance to be reset.

User Restrictions

The user accounts are listed in "Users / Groups." The status of a user account can be updated manually by clicking the "Edit User" button in "Users / Groups."

Document Restrictions

Define the specific strings or specific file types in the document title of a print job that will not be printed. For example, if you define the string "gif",  then a print job with the string "picture.gif" in the title will be paused or deleted automatically. If you define the string "document*.doc", then the print job with the string "document1.doc" or "document2.doc' will be paused or deleted automatically.

More Policies

 

  • Preferences --> Advanced

 

Enable Agent Communication

Please refer to the above Installation Option 3.

A free add-on Print Job Agent needs to be installed on the workstations as needed.

Hide Agent Icon

If this option is checked, then the PrinterAdmin Print Job Agent icon will not show on the system tray when it is started.

Allow Exit

If this option is checked, then users can exit PrinterAdmin Print Job Agent by right-clicking the icon on the system tray and selecting exit.

Popup Confirmation Window

The popup confirmation window can be used for print job confirmation, print job authentication and client/project  billing. You can configure the following four fields: Shared #, Shared # PIN, User, and User PIN depending on your requirements. After configuration, you can click "Test Popup Window" to see the popup window that will also be shown on the workstations with PrinterAdmin Print Job Agent installed.

Excluded Printers

If the user sends a print job to the printer in the list of excluded printers, then the popup windows will not show on the users' workstation.

Popup Timeout

Define the time in minutes the popup will show on the workstations. If the popup window times out, then the print job will be cancelled automatically.

Shared # (Client Code or Project Code)

 

Check Agent Status

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