PrinterAdmin Print Release Station 7.0 -- Knowledge Base

 

 

1.

PrinterAdmin Print Release Station 7.0  --- Components

 

 

2.

PrinterAdmin Print Release Station 7.0  --- Infrastructures

 

 

3.

PrinterAdmin Print Release Station 7.0 ---  Online Demo

 

 

4.

PrinterAdmin Print Release Station 7.0  --- Preferences in Master Print Release Station

 

 

 

1 Preferences ---> Printers

2 Preferences ---> Print Jobs

3 Preferences ---> Prepaid Accounts

4 Preferences ---> User Mode

 

 

 

5.

PrinterAdmin Print Release Station 7.0  --- Preferences in Slave Print Release Station

 

 
 1.PrinterAdmin Print Release Station 7.0 --- Components 
    
  

PrinterAdmin Print Release Station 7.0 includes the following four components: 

Master Print Release Station (Required) Master Print Release Station stores all configurations and holds all print jobs until they are released. It must be installed on a print server or a computer that can be used as a print server. 

PrinterAdmin Popup (Optional Free Add-On) PrinterAdmin Popup is designed for print job notification, and it must be installed on the workstation. PrinterAdmin Popup notifies users the print job information including document name, printer name , number of pages and total cost after they send a print job. It also allows users to change their print job name for their privacy, and (or) create a password that they can use to release their print jobs on the Print Release Station, and (or) create a user id for their print jobs that they can use to show only their print jobs on the Print Release Station (for some environments that students use their own laptops to print or environments that user id is not unique). PrinterAdmin Popup can be run on Windows, Mac OSX / Classic or Linux client computers.

Slave Print Release Station (Optional Add-On) The Slave Print Release Station can hold all print jobs or some of print jobs on the Master Print Release Station depending on the printer settings. Users can use either Master Print Release Station or Slave Print Release Station to release their print jobs.

PrinterAdmin Print Job Report (Optional Free Add-On) PrinterAdmin Print Job Report is a tool allowing you to generate and view 94 reports including 54 default reports and 40 customized reports, and export these reports to Adobe-PDF, MS-Word, MS-Excel and Rich Text formats. These reports are designed for your print cost analysis. 

 
 
 2.PrinterAdmin Print Release Station 7.0 --- Infrastructures 
    
  PrinterAdmin Print Release Station 7.0 printer management software can be deployed as the following four infrastructures: 

Master Only     Only one Print Release Station is used to holds all print jobs. Users must use that Print Release Station to release their print jobs. 

Master – Master    Each Master Print Release Station has it's own print job list, and users must use the specified Print Release Station to release their print jobs. 

Master – Slave    The Master Print Release Station holds all print jobs. The Slave Print Release Station can hold all print jobs or some of print jobs depending on the printer settings. One Master Print Release Station can have multiple Slave Print Release Stations. The users can use either the Master Print Release Station or the Slave Print Release Station to release their print jobs. When a print job is released, it is removed from the Master Print Release Station and the Slave Print Release Station. 

Hybrid     Hybrid infrastructure is a combination of Master – Master and Master – Slave.

Back To Top

 
 


 4.PrinterAdmin Print Release Station 7.0  --- Preferences in Master Print Release Station 
  

 

4.1 Preference --> Printers

Default Base Cost / Page

The Cost / Page includes the base cost, discount for duplex printing (printing on both sides of the paper) and an extra costs for color printing.

Example:

Base cost: $0.10   Duplex Discount / page: 20%  Color cost / page: 50%

The total cost for 10 pages with duplex and color printing: 10   * (0.10 - 0.10 * 20% + 0.10 * 50%) = $1.30

The total cost for 10 pages with color printing: 10  * (0.10 + 0.10 * 50%) = $1.50

Paper Size Charging

Example:

Base cost: $0.10   Duplex Discount / page: 20%  Color cost / page: 50%

The total cost for 10 pages with duplex and color printing on A3 297 x 420 mm:

 10  * (0.10 - 0.10 * 20% + 0.10 * 50% + 0.10 * 20%) = $1.50

The total cost for 10 pages with color printing on C size sheets:

 10  * (0.10 + 0.10 * 50% + 0.10 * 30%) = $1.80

If "Undefined #" is shown on the PrinterAdmin Print Release Station monitor screen --> Waiting Jobs,  then you can click the menu item "print jobs --> preference-->paper size charging-->undefined paper sizes" to defined the "undefined #"

Available Printer List

The Available Printer List includes all the printers that are configured by using the local ports such as LPT port, Standard TCP/IP port or LPR port on the PrinterAdmin Print Release Station. These printers must be shared. You can select multiple printers by holding down the "Ctrl" key on the keyboard.

Refresh Printer List

Refresh the list of available printers. After you add a printer to your computer or remove a printer from your computer, you can click this button to refresh the list.

Monitored Printer List

The Monitor Printer List includes the printers to which you want to release the print jobs. You can select multiple printers by holding down the "Ctrl" key on the keyboard to remove those printers from the list of Monitored Printer.

Update Base Cost / Page, Duplex, and Color Charging

One or multiple printers in the list of monitored printers can be updated at one time.

4.2 Preference --> Print Jobs

Show Waiting Jobs

If  the option "Require users to enter Login ID or Computer Name" is checked in the menu item "Preference -> Preference -> User Mode and if "Show waiting jobs by User Name" is selected, then the User Name is required in the Login window. If "Show waiting jobs by Computer Name" is selected, then the Computer Name is required in the Login window.

Enable Slave Print Release Station

If you want to add Slave Print Release Station, this option must be checked.

The Master Print Release Station holds all print jobs. The Slave Print Release Station can hold all print jobs or parts of print jobs depending on the printer settings. One Master Print Release Station can have multiple Slave Print Release Stations. The users can use either the Master Print Release Station or the Slave Print Release Station to release their print jobs. When a print job is released, it is removed from the Master Print Release Station and the Slave Print Release Station. 

4.3 Preference --> Prepaid Accounts

The print jobs can be released by prepaid account. You can create a few prepaid accounts, export them to a CSV file, update CSV file using MS Excel, Save it as CSV file, then import it to Preferences -> Prepaid Accounts.

4.4 Preference --> User Mode

Staff Mode Password

The password is needed to switch PrinterAdmin Print Release Station from User Mode to Staff Mode.

Lock Desktop

The keyboard is locked out except the alt-a key.  You can only use the mouse to delete or release the print jobs.

Auto Run User Mode

Start user mode automatically when you run PrinterAdmin Print Release Station or when you start the computer.

Require Users to Login

Require users to login to show only their jobs. If  the option "Show waiting jobs by User ID" is selected in the menu item "Preference -> Preference -> Print Jobs" then the User ID is required in the Login window. If "Show waiting jobs by Computer Name" is selected, then the Computer Name is required in the Login window.

Idle Timeout

Logout automatically in the user mode after some specified idle time if it is in login status.

Require Users to Enter Unique Codes

This feature is only applied to the network environment in which all users use the same login id on all workstations.

The unique code is used to determine the owner of the print jobs.

Show Popup Notification

If it is enabled, then the printer name and printer share name must be the same for all the Monitored Printers. PrinterAdmin Popup client software also needs to be installed on the workstations.

Require to change the print job name

The users must change their print job names that will be shown on the Print Release Station.

Require to set the password

The users must set the password for their print jobs. When they go to the release station to either release or cancel the print job, a popup window appears for the required password.

Back To Top

 


 5.PrinterAdmin Print Release Station 7.0  --- Preferences in Slave Print Release Station 
  

 

Enter Computer Name / IP of Master Print Release Station

Before you run Slave Print Release Station, make sure Master Print Release Station is running and the option “Enable slave Print Release Station” is checked in the menu item “Print Jobs-->Preferences-->User Mode.”

Get Settings

After Slave Print Release Station is connected to the Master Print Release Station, click "Get Settings" button to get printer information and other information.

Remove Printer

Remove printers that you don't want to hold the print jobs on the Slave Print Release Station.

Back To Top