Easy to Use Print Manager & Monitor

PrinterAdmin has been building print management solutions for businesses and educational facilities of all shapes and sizes since 2003. Regardless of whether you’re managing a Fortune 500 company or own a small business with merely a couple of workers, we’ve got the simple, easy-to-use print manager and monitor software you need to keep track of and control your print jobs, bill your customer, set up your printer queue to optimize efficiency and and get rid of the distress that can go manually with a large range of print jobs.

We build for you

This popular print management software is created to be easy and simple to make use of, even if it’s the first time you’ve been in control of a entirely robotic printer control solution.

Enterprise & Corporate & SMB

Challenge: A larger company has close to 400 printers installed on Windows Print Servers which are shared. The company needs to keep track of all of their print jobs, help manage document output, control costs, and allocate expenses.
Solution: Print Job Manager was installed on each print server to monitor all printing activities. A report by department is created at the end of each month. For details, see step by step.
Challenge: A mid-size company has 150 printers configured locally (configured as local printer via USB, parallel or Standard TCP/IP port). The company needs to keep track of all of their print jobs.
Solution: Print Job Manager was installed on a computer, and the addon "Print Job Agent" was pushed to those workstations that print to the direct IP printers and locally connected USB printers, then sends all local print job information back to Print Job Manager. A report by user or printer is created at the end of each month.
Challenge: A small company needs a way to block the color printing or set the print restrictions to save printing costs.
Solution: Print Job Manager was installed on a single computer to control the color printing.


Challenge: A university has four print servers, over 1200 computers and 10 separated labs. The university needs to control and reduce printing costs.
Solution: Print Job Manager was installed on each print server and connected to the central SQL database server. Print Job Manager allots a printing quota to all students and faculty and controls all printing activities automatically. The addon "PrinterAdmin Print Job Agent" was pushed to all workstations with Windows Group Policy. When students print, a popup print notification with remaining quota is displayed for them to confirm the printing. The student can also be required to enter the PIN (and / or username) before the print jobs actually print.
Challenge: A college has 1 lab with 30 computers. The colloege needs to print the user name and time on the header area of each document.
Solution: Print Watermark / Header / Footer was installed each computer. When students print from any application, their username and printed time are added to the header of document.

Professional Client Billing

Challenge: A small architectural firm needs a way to track and account for their in-house printing so that they could transfer the printing expenses associated with project documentation to their clients.
Solution: Print Job Manager was installed on a computer with "Client Billing" feature enabled, and the addon "Print Job Agent" was installed on all other computers. When users print, they are required to select a client code before the print jobs actually print. A report is created for client billing at the end of each month. For details, see step by step.


Challenge: A library has 20 computers and needs to control the printing.
Solution: Print Release Station was installed on one computer. When patrons print, they need to go to print release station to make payment and release the print job.

Reduce wasted printing by 20% - 50%!

Printing cost calculator allows you to assess your printing costs and estimated how much you can save (return on investment) with PrinterAdmin Print management software!

Feature Filled!

Every possible feature you require to make your print management done absolutely perfect.

Print Tracking & Log

Our print tracking software can capture all information related to printing, including: number of pages, date and time submitted, user name, computer name, printer name, document name, color, paper size and job size.

Print Control & Restriction

Use policies to quickly handle and control the jobs being created from each workstation and also the amount of printing each individual user is allowed to make. Printing is not allowed whenever the quantity of pages goes beyond the utmost permitted print limit allocated for a print job or user. More limitations can be placed by individual, workstation, document identify, color, size, working day. Whenever they hit the restrictions, PrinterAdmin will automatically halt or cancel their jobs.

Print Quota & Limit

Let PrinterAdmin’s print manager track your user quotas and account balance. When users are over the limit, their jobs are halted or cancelled until they make changes accordingly. As a result, no one ever goes above their print quotas!

Print Accounting

PrinterAdmin's print accounting tool enables you to set pre-defined charges for jobs. Rates can be set for each printer by quantity of pages, white and black/color, single side/duplex, and paper size (70 standard paper sizes and 40 self-definable paper sizes).

Print Counter & Toner / Ink & Status Monitor

Our printer management program allows you to scan your network automatically and quickly gather inventory (e.g. print counter, toner / ink cartridge level, serial number..), deliver email alerts regarding printer problems, low cartridge toner, out of paper and when job have remained in the queue for longer than the predefined delay time.

Use PIN Code

The authentication agent allows for the prompting of user ID and the PIN code before printing is allowed.

Use Client Code & Job Code

With PrinterAdmin keeping track of your printer usage you can easily work with job code, client billing code or task code to manage all your customer charging, with the information it’s been tracking all along. Simple. Straightforward. Painless. Just the way we enjoy it!

Automatic Report Generation

100 reports in any language designed for your print cost analysis and client billing.

Add Watermark / Header / Footer

A watermark, user name, computer name, day, time as well as page count can be put into footer, header or any area of any printed file.

Work with Any Brand!

Any printer, MFC and Plotter.

As we said, much more!

Just a few of the many features included, and proved fruitful for tens of thousands of businesses and educational facilities to understand and manage their printing costs, and save unwanted costs.

  • Very easy to use
  • Support any type of printing
  • Support any brand of printer
  • No require to have a print server
  • No need to be run on the server
  • Collect printer meter/toner level
  • Support mobile device printing
  • Support both Domain and Workgroup
  • Alert by toner low/out of paper..
  • Authentication by user name and pin
  • Client billing by code
  • Support Windows Active Directory
  • Support MS Access and SQL server
  • User / group / rules management
  • View the content of printed document
  • 100 reports in any language
  • Automatic reports by email
  • Hold and release print job
  • Support Windows / Linux / Unix / Mac
  • Automatically cancel unclaimed printing
  • Pay for printing and pay for copying
  • Prepaid, coin, bill and card payments
  • Insert watermark/header/footer
  • Reduce wasted printing by 20% - 50%

Coca-Cola For auditing purpose, we implement Print Job Manager to track around 400 printers in which 150 are set up locally with USB, parallel or TCP/IP port. Other are set up on print servers which are shared. PrinterAdmin has allowed us to effectively record all of our print jobs, make it easier to deal with document output, reduce costs, and distribute expenses consequently. We have been satisfied with PrinterAdmin.

Roger Getzmann, Coca-Cola, Switzerland

college Print Job Manager has done a tremendous job on our college campus of lowering printing costs. We evaluated several different print manager software and PrinterAdmin's was certainly the best solution for all our needs. Their technical support has continued to assist us customize their product and the paper and toner savings are more than spend on the application in less than a year. In accordance with the good results of PrinterAdmin’s program we are planning on using this program on two print servers, more than 1000 computers, and 10 independent labs at CNM.

Francis Heise, Central New Mexico College, USA

architecture company In a small architectural firm, the costs related to printing (especially oversized documents) can easily take a sizable bite out of project fees and such a loss can be very difficult to absorb. We needed a way to track and account for our in-house printing so that we could transfer the printing expenses associated with project documentation to our clients. First and foremost, we needed a package that would provide features like tracking by project number and a way for our users to define how to bill the print from their local machine. We looked at several offerings, but found that PrinterAdmin’s Print Job Tracker paired with Print Job Agent fit the bill perfectly.

Michael Laird, Architect, Shaw Hofstra + Associates, USA

library We have been progressing nicely with the Print Job Manager and we are very pleased with it. We now are able to help students with research or school work instead of just dealing with the printers. It has really made a tremendous impact on the library. Students like it too. It prevents a few students from abusing the library privileges. We are no longer kinkos clerks--we are real librarians.

Arlene Morales, Librarian, Midwood High School, USA

library Thanks for the free trial of Release Station. We are very happy with it. I don't know if I could have justified spend the money if I couldn't see it in action. I know that already we have saved on many, many copies that patrons were just walking off with as well as copies they looked at, didn't like, and then threw away. I really appreciate that companies like yours develop affordable solutions for small libraries. I started out looking at some very expensive release systems and was thrilled to find yours.

Mary Chasseur, James E. Wickson Memorial Library, USA

school The Release Station has made a big impact at The American University of Rome. Before installing Release Station our printing system was very unreliable resulting in excessive paper waste. Now we run three user-mode "Release-Stations" in two computer labs. Our paper waste has decreased by 40% when compared to figures of three years ago, notwithstanding a 20% increase in our student body. The American University of Rome now has 550 students from all over the world, and we will continue to use Release Station to manage our printing services.

Salvatore Salpietro, American University of Rome, Italy

Designed for organizations of all sizes!

Many corporations / educational institutions trust us with their print management needs!

Featured Product!

Easy-to-use print management software solutions for today's complex printing environments. Help automate and simplify the administration of printing and reduce toner & paper wastage.

print manager software

Print Job Manager

Print Manager & Monitor for Business/Education

TRACK - Collect, Analyze & Report Usage of Printing by User, Printer & Department
CONTROL - Set Print Quotas, Restrictions and Authorization to Limit Printing
SAVE - Minimize Paper & Toner Wastage and Maximize the Return on Investment

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print control software

Print Release Station

Print Control Software for Libraries and Education

Centralized, Automated Hold, Manual Release Print Jobs
Pay for Printing / Pay for Copying by Coin, Bill, Card & Prepaid
Minimize Paper & Toner Wastage and Maximize the Return on Investment

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print header, footer and watermark software

Print Watermark / Header / Footer

Add Header & Footer & Watermark from Any Application!

Insert watermark, user name, computer name, day, time, page number or any predefined text to the headers, footer or any area of printed document from all your applications.

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There's much more to see!

Get Your 30-day Free Trial Today to Find Out How PrinterAdmin Print Management Software Can Track, Control and Save Your Printing Costs!

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